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5 Tips for Creating the Perfect Atmosphere at Your Next Event

The atmosphere is one of the most important parts of creating a successful event. Not only will the perfect ambiance set the tone for your message, it also lets your guests relax, interact with others, and enjoy themselves.

We’ve put together the top tips to guarantee you create the perfect atmosphere for your big event.

1. Location Matters

Choosing the ideal location and venue for your event is extremely important. The right venue is guaranteed to enhance the atmosphere of your event. When choosing a venue, be sure to acknowledge the type of event you are hosting to ensure the event space and layout are sufficient.

For example, if you are hosting a large corporate conference, your venue should have plenty of space for your attendees. On the other hand, if you are hosting a smaller intimate event, you want to choose a smaller venue to make an impact on your event attendees. When selecting your venue, be sure to consider the proximity to area transportation, such as airports, bus, and train stations.

2. Welcome Your Guests

We’ve all heard the saying, “you only get one chance to make a first impression.” As cliche’ as it sounds, it’s true. First impressions are a big deal, so make it a priority to provide your guests with a positive and warm welcome.

For corporate events, consider having a team leader or manager at the welcome reception. Consider hiring a hostess for the registration area to greet your guests and serve as a friendly face during your event. Regardless of how you proceed, every guest should be welcomed by someone warm, friendly, and familiar with the venue facilities and layout.

3. Experienced Entertainment

A successful event starts with hiring the right entertainment for your guests. Audience engagement is an indispensable aspect of your event. Ultimately, the entertainment you select can make the difference between the success or failure of your event. The key is to hire entertainment that will keep your attendees engaged and entertained.

Focusing on your attendees will help your event planners determine whether or not a specific entertainer will connect with your audience. For example, if you’re putting on an event for an older crowd and you’re looking for a musical act, you would not want to hire a hip hop dance crew or beatboxers. On the other hand, if you are expecting a younger crowd or are hosting a family event with children, you may want to consider a live art installation, or roaming entertainment options (i.e. stilt walkers, jugglers, human statues, etc.).

A Master of Ceremonies (MC) is another great way to kick off your event. They will help guide your guests through your event schedule while simultaneously keeping them engaged. Be sure to hire an MC with experience, someone who will impress your crowd, and keep their attention.

4. Create Ambiance with Music

Music is the perfect way to set the tone for your event. In fact, research indicates people enjoy themselves more when they attend an event with excellent music. Depending on the style you select, music can create energy or set a relaxed mood. Music can lift people up, draw them together for a common message, and promote a better overall guest experience.

5. Set the Tone with Lighting

You placed significant time, effort, and investment into making your event look amazing. So why should all of that disappear into the night? With a flick of a switch and some strategically placed lighting, you can light up the darkness to enjoy your event long after the sun goes down. With the right lighting, you can create a dramatic first impression and an inviting atmosphere.

Lighting professionals help to transform your venue space to create the atmosphere you desire. They have the skills and expertise to blend various colors and intensities of light to provide an extraordinary visual impact. From LED uplights to color washes, there are countless lighting techniques you can implement to set the perfect atmosphere for your event.

Quiceno Art

When it comes to planning a successful event, you need to think beyond the logistics of your event. You also need to hire the right entertainment to create the perfect atmosphere to make a lasting impression on your attendees.

As the ultimate creative sanctuary, our team of professional event & entertainment planners will help you explore all of your event options to make unimaginable transpire before your eyes. For more information on how entertainment can impact the atmosphere of your next event, contact a member of our team today!